EMA Administrative Assistant


Position Title:            EMA Administrative Assistant

Posted date:               12/07/2022
Reports to:                 EMA Director

FLSA Status:             Classified/Non-Exempt

Hours:                        Full-time, 8:00-4:30 (flexible, nights and weekends possible)

Revision Date:           12/1/2022

Job Summary: Assists Director with management of the Emergency Management Agency (EMA) office including providing administrative support, managing departmental compliance with assigned projects, grants, and contracts, along with the organization of logistics and resource information.

Starting Wage: $18.00-$22.00/ hour

Essential Functions:

  • Performs routine administrative support including, but not limited to answering the phone, responding to resident concerns, ensuring bills are paid monthly, maintaining office inventory, distributing mail, maintaining appointment schedule, preparing purchase orders, and other clerical duties as assigned.
  • Coordinates and manages projects, grants, and contracts as assigned ensuring all deadlines/ reporting requirements are met and documentation remains complete and accurate.
  • Submits various reports to the state, including, but not limited to EMPG (Emergency Management Performance Grant) Workplans and funding, MAL (Master Asset Listing) and BSIR (Bi-annual Strategy Implementation Report).
  • Manages SARA Title III compliance and reporting.
  • Assists EMA Director with the implementation and planning of local warning communication, radiological, and other disaster services for County.
  • Manages, reviews, and updates the County All-Hazard Plan, emergency plan, and mitigation plans.
  • Assists with County Emergency Operation Center (EOC) when activated; provides directions and guidance to EOC liaisons/ oversees logistics when needed.
  • Assists Director with the collaboration of emergency management among EMA partners including participating in meetings and coordinating emergency planning efforts of local and governmental agencies.
  • Coordinates EMA/ LEPC exercises, working with departments and other agencies to assure compliance with county and state objectives.
  • Participates and takes minutes for LEPC Committee and All-Hazards Boards.
  • Coordinates hazardous materials spill mitigation via telephone or on-scene; assists with other emergency scenes as needed.
  • Available to respond to emergency scenes outside of regular working hours when assigned by Director.
  • Maintains and updates Emergency Response Guidebook and Resource Directory.
  • Understands and can operate the county radio system.
  • Safeguards information of a confidential or sensitive nature.
  • All other duties assigned by EMA Director
  • Adheres to all relevant federal, state, and local rules and guidelines, and internal procedures.
  • Stays up to date on all required training needed for the position.
  • Travels to training, meetings, and conferences both inside and outside of county.   
  • Maintains regular and predictable attendance.
  • Develops and maintains effective working relationships.

Preferred Knowledge, Skills, and Abilities:

  • Knowledge of EMA related programs, rules, procedures, and best practices.
  • Knowledge of government structure and process.
  • Knowledge of County policies and procedures.
  • Knowledge of computer software.
  • Skilled in crisis and disaster mitigation.
  • Skilled in managing multiple grants, projects, and contracts at one time.
  • Skilled in oral and written communication.
  • Ability to stay organized and adhere to reporting deadlines.
  • Ability to develop and maintain effective working relationships.

Required Education and Experience:

  • Associate degree in emergency planning, office management, business administration or related field; or
  • Equivalent combination of education and experience that provides the requisite knowledge, skills, and abilities; and
  • Must possess a valid Ohio driver’s license.

Equipment Operation:

  • All office equipment, including, but not limited to, computers, keyboards, telephone system equipment, copiers, scanners, recorders, projectors, and facsimile machines.

Physical Requirements:

  • Frequently alternating between sitting, standing, and walking.
  • Lift/ carry a minimum of fifty (50) pounds.
  • Reaching with bilateral upper extremities into/ up to/ down to various heights.
  • Push/ pull with twenty (20) pounds of initial force.
  • Climb onto stepladder (2 steps).
  • Bend/squat/crouch/kneel.
  •  Must be able to perform the essential functions of the position with or without reasonable accommodation.

If interested submit Resume and Employment Application to Lara Hozalski, Deputy Director of Human Resources, 12 E. Main Street, Suite 513 or hrdirector@hccommissioners.com.

You can find our application at: https://www.hccommissioners.com/employment-opportunities/.